Front Office Administrative Assistant

OPNAV N95 Expeditionary Warefare

Cowan & Associates, Inc. (Cowan) is a subsidiary of Tribal Tech, LLC, a Native American woman-owned 8(m) certified small business, headquartered in Alexandria, VA. We provide a diverse range of management and technical consulting services including all areas of Program Management, Financial Management/Analysis, Administration/Readiness Support, Data Analysis, Logistics Support, Administrative Support, Continuous Performance Improvement (CPI), LSS, Information Technology (IT) Support, Manpower, Strategy Development, and Grant and Technical Assistance. With numerous current and past Department of Defense (DoD) clients, our staff operates with the highest standards and principles that support legal and ethical business practices. Our guiding principles of “People, Performance and Partnership” embody an environment where employees are empowered and can flourish, and where clients fully benefit from our specialized capabilities.

Cowan is seeking an on-site Front Office Administrative Assistant to support the Amphibious Warfare Branch (OPNAV N953) and Navy Expeditionary Combat Branch (OPNAV 957), in the Expeditionary Warfare Division (OPNAV N95) of the Office of the Chief of Naval Operations (OPNAV).

Please forward your resume to Jacki.Crites@cowanassociates.net.

Location

Pentagon (Arlington, VA)

Duties and Responsibilities

  • Gather read-aheads for the N95 Director and N95B in preparation for weekly branch head meetings.

  • Compile monthly task progress and accomplishment information and draft monthly progress reports to inform leadership.

  • Analyze and route documents from branches needing to be reviewed/signed by the Director and/or B-Code.  Ensure documents are prepared and received in a timely manner.

  • Greet visitors, communicate messages, answer telephones, and assist staff with follow-up phone calls on outstanding documents/actions.

  • Check mail weekly in the N9 Secretariat office and pass along to appropriate recipient.

  • Duplicate, collate, assemble, and maintain materials.

  • Maintain hard copy, electronic filing, and record keeping systems to facilitate retrieval and historical record maintenance as required by the N95 Office.

  • Provide serial numbers for documents externally disseminated from N95.

  • Update and maintain internal rosters (OPNAV N95 Collateral Duty, Access List, Org Chart, Emergency Contact Card, Seating Chart, Telephone).

  • Operate VTC in preparation for meetings.

  • Maintain workspace cleanliness (burn bags, vacuuming, trash, entrance doors, conference rooms, and front desk area).

  • Maintain Wall of Directors in front office.

  • Coordinate with the government card holder to order office supplies.

  • Organize inventory of front office and well deck office supplies.

Skills and Abilities

  • Excellent verbal and written communication skills.

  • Excellent project management skills.

  • Proven ability to perform multiple tasks under strict deadlines.

  • Ability to demonstrate good judgment/decision making skills and take initiative.

  • Detail orientated with strong ability to anticipate needs and problems and act accordingly.

  • Excellent organizational and time management skills with demonstrated ability to manage conflicting priorities, multi-task.

Education and Experience

  • 1-3 years of related Department of Defense professional experience required.

  • Experience with Security Clearance Processing preferred.

Security Clearance

SECRET

Disclaimer

The above position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. 

Equal Opportunity Employer/Veterans/Disabled